Administration Assistant

Job Overview:

We are seeking a highly organised and proactive Administration Assistant to join our vibrant team. In this role, you will provide essential administrative support to ensure the smooth and efficient operation of our office. The ideal candidate is detail-oriented, possesses excellent communication skills, and thrives in a fast-paced environment.

Responsibilities:

• Manage and maintain electronic and paper filing systems
• Handle incoming and outgoing correspondence, including emails and phone calls
• Schedule and coordinate meetings, appointments, and travel arrangements
• Prepare and edit documents, reports, and presentations
• Assist with data entry for payroll and database management
• Order and manage office supplies, ensuring inventory levels are maintained
• Support the team with various administrative tasks as needed
• Maintain confidentiality of sensitive information
• Checking time sheets for payroll processing
• Assist Manager with processing payroll
• Assist manager with payroll queries

Experience and Skills:

• Proven experience as an administrative assistant, payroll administrator or in a similar role
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Proficiency in using accountancy software
• Strong organisational and multitasking abilities
• Excellent written and verbal communication skills
• High attention to detail and problem-solving skills
• Ability to work independently and as part of a team